Annual Inventory

In 2005, the Comptroller's Office took over the responsibility for applying barcode tags to moveable equipment that meets the University's capitalization threshold of $5,000. The purpose of this change in policy was to improve the accuracy and timeliness of the University's moveable equipment data. Under the current policy, the Property Accounting Team contacts department coordinators monthly in order to locate recently purchased items.

Kansas Statutes require us to file an annual report of permanent property in the custody of the University of Kansas. To fulfill this request, the Comptroller's Office Property Accounting team conducts the University's annual equipment inventory of equipment over $5,000 required by the State. The annual inventory of non-research departments occurs in the Fall semester whereas the annual inventory of research-intensive departments - including both KU and KUCR assets - occurs during the Spring semester.

Equipment coordinators assigned to each department are expected to assist the Property Accounting Team during our annual site visits. Each year the Comptroller's Office Property Accounting team will develop a tentative site visit schedule to accommodate for possible departmental time conflicts.

Inventory Schedule by Department (pdf)

KU Property Transfer Form (excel)

DA - 110 Form (excel)

DA - 110 Instructions (pdf)


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