How do I keep track of where items are located if they're considered moveable equipment?

Communication within your department is your key tool!

While Central Property Accounting is responsible for performing an annual physical inventory of all centrally tracked assets, we cannot keep track of the movement of individual equipment items between physical inventories. We recommend that department equipment coordinators communicate regularly with their department managers, supervisors, research investigators, etc.

Additionally when moveable equipment does move throughout the year, department equipment coordinators have access to update the location within PeopleSoft. Instructions for updating location codes are available. We recommend that department equipment coordinators update location codes at the time that they become aware of the move as updating location codes at the time of movement is a lot easier than trying to remember where an item moved to months later. 


One of 34 U.S. public institutions in the prestigious Association of American Universities
44 nationally ranked graduate programs.
—U.S. News & World Report
Top 50 nationwide for size of library collection.
—ALA
23rd nationwide for service to veterans —"Best for Vets," Military Times
KU Today